05_team_meeting_EN.pdf

Team meetings

Take care of good working conditions ...

Create a good atmosphere for your meeting

 choose a nice room,

 reserve enough time for the meeting

 make sure that you won’t be disturbed during your meeting,

 organize a bottle of wine or something extra,

 etc.

Before the meeting clarify:

 whether you want to have or need a moderator for your meeting.

 if yes, who is going to do it?

The beginning …

Clarify how much time (and energy) you have

Exchange impressions of the day

Collect topics

 What are the consequences of our impressions?

 Which topics are still open from our last team meeting?

 What exactly would we like to discuss?

 Something I’ve always wanted to talk about, but I never have…

(distractions, tensions, atmosphere disturbances, conflicts)

Decide on an order of the topics (priorities)

Step-by-step …

Discuss topic by topic

 until a clear picture of a common opinion appears (e.g. How do we deal

with alcohol problems?) or

 a clear result and divided responsibilities are achieved (Who is doing what

and when?)

Take care of the communication culture

 Avoid time pressure and hecticness!

 Take turns in speaking and check comprehension.

 Stay at the topic.

 Deal immediately with tensions and conflicts until it’s possible to work

again.

Coming to an end …

Clarify when and where to meet next time.

Source: transfer e.V.: Modellseminar „Wie plane und leite ich Seminare & Tagungen?“ (Skript), Güntersberge 1994