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Duke R/3 Basics Guide
Revised: April 2004
Duke R/3
Basics Guide
Table of Contents
Logging Into R/3 ............................................................................... 2
The SAP R/3 Window ....................................................................... 4
Navigating R/3 Using the User Menu.............................................. 6
Transaction Codes ........................................................................... 8
How Can I Find the Transaction Code for a Particular Transaction?............................. 8
How Do I Use a Transaction Code? .............................................................................. 9
Command Codes ............................................................................ 10
Multiple Sessions ........................................................................... 11
Messages ........................................................................................ 12
Changing Messages to Display in Dialog Boxes ......................................................... 12
What are the Message Types ...................................................................................... 13
Setting User Profile ........................................................................ 14
How Do I Enter My User Information? ......................................................................... 14
How Do I Set My User Defaults (Printer & Date format)? ............................................ 14
How Do I Set Parameter Defaults (Field Default Values)? .......................................... 15
How Do I Find a Parameter ID (PID) for a Field? ........................................................ 15
Displaying Technical Names ......................................................... 16
The Favorites Folder ...................................................................... 17
Logging Off R/3............................................................................... 23
Fields and Matchcode Searches ................................................... 24
How Do I Enter Multiple Selections for a Field? .......................................................... 24
How Do I Perform a Matchcode Search? .................................................................... 25
Guidelines for Using Asterisks in Searches ................................................................. 29
Tips and Tricks ............................................................................... 30
How Do I Hide the Windows Taskbar? ........................................................................ 30
How Do I Create a Shortcut on My Desktop for a Frequently Used Transaction?....... 31
How Do I Use the Shortcut from My Desktop? ............................................................ 31
How Do I Maximize/Minimize the R/3 Window? .......................................................... 32
How Do I Stop a Transaction (the “Hour Glass”) If Needed?....................................... 32
Supplement for Mac OS Users ...................................................... 33
How Will R/3 Look and Perform On a Mac? ................................................................ 33
How Do I Log Into R/3 on a Mac?................................................................................ 34
How Do I Print a Hardcopy (Screen) on a Mac?.......................................................... 36
Duke R/3 Basics Guide
Logging into R/3
There are two steps in the R/3 login process: (A) Authentication; and
(B) Authorization.
A. Authentication (Kerberos Login; “Getting a
ticket”)
1.
Double click on the
Authentic Login
icon to display the following box:
Authentic
Login
2. Enter your
SAP user name
in the
Name
field using
lower case
letters
.
3. Enter your
SAP password
in the
Password
field using
lower
case letters
.
4.
If missing, enter
ACPUB.DUKE.EDU
in the
Realm
field using
UPPER CASE LETTERS
.
5.
Click on the
Login
button or press the
Enter
key.
6.
If prompted (
only at initial Kerberos login
), change your
password per the screen’s instructions.
The system will verify your user information and issue a ticket
(with Start and End time) for R/3.
Leave this window open as
a reminder to delete the ticket when logging off
.
If an error message states
“Client not found in Kerberos
database while logging in,”
then the
SAP user name was
entered incorrectly or is not valid.
Click
OK
to clear the
message, and enter the name again to rule out a keying error.
Call the help desk if needed.
If an error message states
“Password incorrect,”
then the
password is not valid or was keyed incorrectly
. Click
OK
to
clear the message, and enter the password again or try a
different password. Call the Help Desk if needed.
Page 2
Duke R/3 Basics Guide
Logging into R/3 (continued)
B. Authorization (Logging into R/3)
1.
After receiving a security ticket,
double click
on the
SAP Logon
icon to display the following box:
SAPlogon.lnk
SAPlogon
2. Click on either
PRD [Procurement]
to order materials or
PRD
[Financial Accounting]
to perform financial or HR/Payroll
functions.
3.
Click on the
Logon
button (click
Continue
through any
system messages) to display the initial
SAP Easy Access
screen:
You have successfully logged into R/3!
Note:
The process for logging into R/3 using a Mac is similar.
For specific instructions, see the
Supplement for Mac
Users
at the end of this guide.
Page 3
Duke R/3 Basics Guide
The R/3 Window
Each R/3 window contains several bars that help you navigate and
perform functions in R/3.
Menu Bar
Standard
Toolbar
Title Bar
Application
Toolbar
Status
Toolbar
•
The
Menu Bar
contains menu paths for system commands. It also
contains the SAP button (top left corner) and the minimize and
maximize buttons (top right corner) for managing the size and
position of the window.
•
The
Standard Toolbar
contains buttons for performing common
functions depending on the screen or task. It also contains the
Command Field.
(If the Command Field is hidden, click on the
button to display it)
.
•
The
Title Bar
contains the name of the current screen.
•
The
Application Toolbar
contains “shortcut” buttons for additional
functions depending on the screen or task.
•
The
Status Bar
displays messages and provides system
information, such as session number a
nd
Insert / Overwrite status
for text in fields. (
If hidden, click on the
button to display
).
Page 4
Duke R/3 Basics Guide
The SAP R/3 Window (continued)
How Do I Use the Menu Bar?
1.
A menu path is a series of steps to execute a system function.
2.
To use a menu path, click on the desired option on the Menu Bar
to receive more menu options. A triangle to the right of a menu
option indicates more menu options for that path.
3.
Continue to click once on each desired menu option until the
transaction screen is reached (see example below).
Note:
A triangle to the right of a menu option indicates
more menu options are available for that path. Menu
options without a triangle indicate that a new screen
will display once the option is selected.
Page 5
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